Time clock & timesheets

Clocking in and out

Staff clock in from three places — all the same time clock:

• the Time clock card on the Dashboard,
• My Work → Time Clock (also shows the current or next shift, breaks due and today's punches),
• the shared kiosk (below).

1. Clock in. With no scheduled shift, they pick the Position they're working (if Allow clocking in without a scheduled shift is on).
2. During the shift: Meal break (unpaid) or Rest break (paid), then End break.
3. Clock out. Depending on your settings they're asked for Cash tips / Card tips, a shift rating (How was your shift?) and an optional comment for the manager.

The time clock must be on: HR → Settings → Time clock → Time tracking is on.

Breaks and waivers

HR → Settings → Breaks

• Add Meal breaks (unpaid) and Rest breaks (paid): owed After hours worked, how many Minutes, and whether Mandatory. The time clock shows each break as due, then Taken, Too short, Missed or Waived.
• Missed break corrections — at clock-out, staff can add a break they took but didn't record (I took it).
• Break waivers — staff can waive a mandatory break they missed (I waived it). Turn this off per person with Can waive missed breaks on their profile. The waiver shows on their time card.
• Staff must take the full break before clocking back in — blocks ending a break early.
• Leave meal breaks out of scheduled hours and cost — for planning on the schedule.

A mandatory break not taken in full or waived flags the card Missed break.

The kiosk

A shared tablet or front-desk PC where staff clock in with their PIN.

1. On the shared device, sign in to AlphaLeague with a staff sign-in and open /hr/kiosk (or Open kiosk on HR → Overview). It runs full screen.
2. Each person taps their name (or searches it) and enters their PIN.
3. They clock in, start or end a break, or clock out — then the kiosk returns to the name list.

• Only people with a kiosk PIN appear. Set it on the profile (Set kiosk PIN), or let new hires choose one in their onboarding.
• After 5 wrong PINs within 5 minutes, that person is locked out of the kiosk for 5 minutes.
• The kiosk shows only names, photos and who's in — nothing else.
• It goes back to the names after 45 seconds without a touch. Exit kiosk returns to HR.
• Turn the kiosk off with Kiosk time clock in HR → Settings → Time clock.

Time clock rules

Setting	Where	What it does
Allow clocking in from any device	Time clock	Turn off to allow only the Allowed IP addresses (one per line, e.g. the front-desk PC). Applies to the kiosk device too
Round clock-in and clock-out times	Time clock	Exact time or the nearest 1, 5, 6, 10, 15 or 30 minutes
Mark late after (minutes)	Scheduling	Grace period after the shift start (default 5)
Prevent clock-in more than (minutes) early	Scheduling	Blocks early clock-ins. HR managers can still Clock in anyway (manager). Blank = off
Clock out automatically (minutes after shift end)	Scheduling	Closes cards people forgot; they're flagged Missed clock-out. Blank = off
Tell managers when someone hasn't clocked in after (minutes)	Scheduling	Email to managers (default 15)
Remind people who haven't clocked in / who forgot to clock out	Scheduling	Reminders to the employee (both on by default)
Ask staff to declare cash tips / rate their shift	Time clock	Questions at clock-out

Timesheets

HR → Timesheets — time cards by pay period: hours, overtime, flags and approvals. Approve cards before running payroll.

• Pick a Pay period (from your pay schedule) or Custom dates; search an employee or tick Flagged only.
• Each person shows regular, overtime, double time, holiday and time off hours, no-shows and — with HR Payroll — estimated gross.
• Approve a card, Approve all, or Unapprove.
• Export CSV and Print the period.

What the flags mean

Flag	Meaning
Late	Clocked in after the shift start plus the late grace period
Left early	Clocked out before the scheduled end
Missed clock-out	Still clocked in after the shift ended, or clocked out automatically
Missed break	A required break wasn't taken in full or waived
Overtime	Part of this card is overtime or double time
Long shift	Longer than 12 hours
Edited	Added or changed by a manager — see the change history
Unscheduled	No scheduled shift matched this card
No-show	A published shift that ended with no clock-in (and no approved time off)

Edit or add a card

• Open a card to change the in and out times, breaks (Add break), position, cash and card tips, the Rate (this card only) or a Manager note. The employee's own note and shift rating are shown too.
• Every change needs a Reason and is saved in the card's Change history.
• Add time card for a shift someone forgot to clock; Delete time card (with a reason) for a duplicate punch — it's kept in the history.
• Staff can add a note for you from My Work → My Timesheets (e.g. "I forgot to clock out — I left at 9:30 PM").

Locking

• Lock time cards once approved (HR → Settings → Pay schedule) stops approved cards from being edited; unapprove to change one.
• When a payroll run is finalized, that period's cards are locked. Reopen the payroll run to make changes.